Once you do that, Desktop To Go opens a new dialog box, with a whole new set of tabs. I'll start off with the Date Book settings.

Configuring the Date Book settings
Desktop To Go offers a number of ways to customize the interaction between your Palm device's Date Book and Outlook.

Date Range
The engineers at DataViz understand that you might not want to carry all the appointments that you have in Outlook around with you on your Palm device, so they've made it possible to only transfer those that occur in the immediate past and future. You can control exactly what that time frame is using the Date Range tab, shown in Figure H.

FIGURE H


Desktop to Go lets you take archiving one step further. Roll over picture for a larger image.

Alarms
The Alarms tab lets you choose whether or not you want to synchronize the alarm settings for your appointments on your Palm device with those in Outlook, as shown in Figure I.

FIGURE I


To sync or not to sync; an alarming question. Roll over picture for a larger image.

As odd as this choice may sound, it can be quite useful to set Outlook to remind you of an upcoming appointment early in the morning, when you still have time to prepare, and then set your Palm device to warn you 15 minutes before you have to be there. Of course, if you want to synchronize your appointment alarms, you can do that instead.

Meetings
Outlook's appointments offers several fields not found on your Palm device; with the Meetings tab, you have the option of specifying how your meeting location information from Outlook will be recorded on your Palm device, as pictured in Figure J.

FIGURE J


Thanks to the Meetings tab, you'll always know where your meeting is. Roll over picture for a larger image.

You can choose to have the meeting location recorded as part of the subject line or in a handheld note. Additionally, you can add the name of the meeting organizer to the note as well.

Categories
As you may already know, your Palm device is limited to 15 categories per application and one category per item; Outlook, on the other hand, has no such limitation. In order to work around this issue, Desktop To Go lets you choose whether or not you want to synchronize your categories, as shown in Figure K.

FIGURE K


Categories can be a tricky issue; choose carefully. Roll over picture for a larger image.

If you choose not to synchronize the categories, you can fully use Outlook's categories. If you choose to synchronize them, Desktop To Go uses a comparative process to determine how your Outlook categories will be synchronized. The Desktop To Go help file explains this process. If you'd like to check it out, just select the Help button in the lower right-hand corner.

Private
The Private tab lets you specify whether the items you have marked as Private on your Palm device will be synchronized. While the note in the dialog box does provide some information about how this works, a more detailed explanation can be easily found using the Help button. The Private tab is pictured in Figure L.

FIGURE L


You can discretely manage your private items here. Roll over picture for a larger image.

Global
Don't confuse this Global tab with that other one. This dialog box simply controls the "global" settings within the Date Book module, by allowing you to return the settings to their default values. Of course, given this tab's rather focused responsibilities, it kind of makes you wonder why DataViz didn't just call it the Restore Settings tab. It's pictured in Figure M.