FIGURE M

Go here to restore Desktop To Go's default settings. Click picture for a larger image.

Configuring the Address Book settings
In addition to the three Advanced Settings (Categories, Private, and Global), which are the same as for the Date Book, the Address Book offers a few unique tabs, which are discussed below.

Address
Since Outlook offers three different address fields and your Palm device only has one, you'll want to specify which addresses get downloaded to your handheld when you HotSync, as shown in Figure N.

FIGURE N

Addresses are important; make sure you get the right one onto your Palm device. Click picture for a larger image.

Phone
As you probably know, Outlook can hold many more phone numbers and email addresses per contact than your Palm device can. This leaves you with the all-too-common problem of determining which data you want to have synchronized. The Phone Number Priorities tab, pictured in Figure O, lets you prioritize which numbers should be synchronized to the five fields on your Palm device, for those contacts which have six or more phone numbers and/or email addresses.

FIGURE O

You can prioritize which numbers get synchronized, should any contact exceed the five field limit on your Palm device. Click picture for a larger image.

So, if you have six phone numbers and two email addresses for one or more of your friends, that's no longer a problem. Here's where you choose which ones you want to carry around with you. But keep in mind that these settings apply to all contacts.

Custom Fields
Since Outlook offers many more fields for data storage than your Palm device does, you'll want to choose up to four fields to transfer to your Palm device. The Custom Fields tab shows you how to make those choices. It's pictured in Figure P.

FIGURE P

Here's how to get some of that extra data from Outlook onto your Palm device. Click picture for a larger image.

Misc
The Misc tab allows you to choose how email addresses, the File As setting, and your journal entries will be handled. It's pictured in Figure Q.

FIGURE Q

Take a close look at this email setting; it can be a bit tricky. Click picture for a larger image.

If you choose Internet only, all valid SMTP (Simple Mail Transfer Protocol) addresses will be correctly synchronized. Email addresses from your company's Microsoft Exchange server, on the other hand, will not be synchronized. Instead, the email field will read "Outlook Reserved." This will prevent you from inadvertently overwriting the Exchange server entry.

If you choose All Addresses, then all email addresses will be synchronized. However, this means that the addresses for those contacts in your organization may look something like this: "EX:/o=ORGANIZATION/ou=MYCOMPANY/cn=Recipients/cn=bdraper". This is only slightly more useful that the "Outlook Reserved" notation.

In either case, this could be a bit frustrating because when you're away from the office, I'm sure you want to have access to your coworkers' actual email addresses, not some cryptic or otherwise unhelpful entry.

The File As option is fairly straightforward. This setting allows you to specify what information will be used to fill Outlook's File As field, which doesn't have a corresponding field on your Palm device. The File As field can be most helpful when sorting your contacts in Outlook.